Copyright Documents & Forms (MS Word format)
How to put materials on electronic reserve
Faculty or their research assistants may place materials on electronic reserve. We recommend reading the Guidelines for Using Electronic Reserves.
You are responsible for adhering to copyright regulations. Please read, sign and return the Copyright Guidelines and Acknowledgment of Terms to your library.
Managing Your Course Reserves Web Page
- If you wish to manage your course page yourself
- If you wish to have the Libraries manage your course page
- Setting up the course page
- Submitting materials At Honnold/Mudd you may submit books, journals, and photocopies for us to scan, submit files on disk, or e-mail file attachments. If you give us photocopies to scan, please do not staple them. Give us sharp, clean copies: the scanned versions will look worse than the originals. Alternatively, if we own the materials you want put on reserve, you may give us a list with full citations and we will retrieve them from the library collections and scan them. You can also give us your documents as files in MS Word, Excel, PowerPoint, .jpg and other file formats. These will need to be stored on a PC-formatted disk as we do not have the ability to read Mac disks at this time. Clearly label the disk with the names of the files and the program and version that produced them (Word 6.0, Power Point, etc.). An accompanying list of the authors and titles of the articles (or your syllabus-you may include this as a file) will help us set up the course page descriptions. We can read ZIP disks, CDs, and DVDs, but please make sure that you save each reading as a separate file. When multiple image files will need to be accessed through a single link/description (as in slide presentations of jpegs), please name each file (in a set) identically, with the exception of the final two characters. These should be numbered "01" through "99"; e.g., "name01.jpg" through "name99.jpg" (assuming a presentation of 2-99 images; presentations of 100+ images need to start with "001" and so on). The preferred format is jpg, but others are also supported. Honnold/Mudd will also accept e-mailed files; see contacts for the email addresses.
- Processing time
Contact the Services Desk at your library and ask that an administrative account be set up for you. This will allow you to create course pages and upload readings to them. Your library's Reserves Coordinator can show you how to use the software.
Note: If you have copyrighted materials on your course page, you must assign a password to the course to restrict access to the students enrolled in the class.
To set up your electronic reserves course page, we will need to know your full name, the college and department where the course is offered, and the course title and course number. Electronic reserves course pages are assigned a password; you may tell us what to use, or we can create one and send it to you when the page is set up.
Please see reserves policies at Denison and at Seeley G. Mudd for details of their submission requirements as these may differ from Honnold/Mudd's.
Materials placed on reserve are processed Monday - Friday. If readings need to be available the first week of classes, the library will need your materials or reserve lists a month before classes start. If you cannot meet this deadline, indicate the date each reserve reading is needed (you could give us a syllabus or reading list), and we will attempt to get each one on reserve ahead of the required date. Keep in mind that at the start of the semester (2 weeks before classes start until a month after) processing time for reserves may take 10-15 working days.